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AUTOMATED CALLING

An automated calling system built for messages that need to be heard

Record and send your message to thousands of phones simultaneously, with voicemail detection, live transfer, and call pacing included. Send now or schedule ahead. No equipment, no contracts, no setup required.

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We do not allow promotional messages to be sent by voice broadcast

16,000+ organizations served
 
100% employee-owned
 
95%+ message deliverability
 
4.7★ 1,036 reviews on Trustpilot

What is a automated calling?

Automated calling is a communication method that sends a pre-recorded voice message to hundreds or thousands of phone numbers at once, without manual dialing. Organizations use it for emergency alerts, appointment reminders, shift notifications, and announcements. Text-Em-All has helped 40,000+ organizations send voice broadcasts since 2005, reaching mobile, landline, and VoIP phones.

What automated calling does that texting can't

Reaches people texts don't

Some audiences, such as older contacts, landline-only households, and people who don't use smartphones regularly, won't see a text.

 

Cuts through the noise

A ringing phone demands attention in a way a text doesn't. For emergency alerts, school closures, and time-sensitive shift changes, voice is the more reliable channel.

Conveys tone that text can't

Hearing a human voice changes how a message lands. For sensitive updates, health notifications, or any message where tone matters, voice does what plain text cannot.

5 orange stars

Text-Em-All is still great and an awesome tool for my community. My company has an online email system to alert residents, but since this is a senior community, a lot of my residents aren't comfortable using a computer. Being able to call my residents has made communication super easy and quick.

ALIJAH B., RESIDENT MANAGER

5 orange stars

Our volunteers received a friendly reminder about our closures and early delivery. This allowed us to make sure everyone was aware and avoid having to individually call over 100 people. Saved us loads of time.

CRYSTAL, KITCHEN ANGELS

5 orange stars

I love the ease of making announcements to the whole church at once, and the fact that individuals can choose whether they receive the announcement in text or by phone is really helpful.

LORA, SADDLE MOUNTAIN FELLOWSHIP

5 orange stars

Using the calling system is easy, and it's amazing to send one phone call to a number of individuals. Very much a time saver and a great way to keep those informed.

MARY, THE COMMUNITY FOOD PANTRY

How does an automated calling system work?

Sending a voice broadcast with Text-Em-All takes four steps: add your contacts, record your message, send or schedule, then track results.

01
Add contacts

Upload a spreadsheet or add manually. Landlines, mobile, and VoIP numbers are all supported, and invalid numbers are flagged automatically.

02
Record your message

Call in to record, use your device microphone, or type a script and let text-to-speech handle it. Saved recordings are stored in your message library for reuse.

03
Send or schedule

Send immediately or schedule for a future date and time. Adjust call pacing before you send to manage callback volume.

04
Track results

See live answers, voicemails, busy signals, and invalid numbers broken out per broadcast. Every call generates a full report, so you know exactly what resonated.

Voice broadcast specifications
Specification Detail
Message length Up to 120 seconds
Billing unit 30-second increments
Supported phone types Mobile, landline, VoIP
Voicemail handling Automatic detection. Complete message left after beep.
Live transfer One keypress connects recipient to your phone
Call pacing Adjustable before each broadcast
Retries 0-3 per call; default is 1. No additional cost.
Analytics Live answers, voicemails, busy signals, and invalid numbers per broadcast
Promotional messages Not permitted via voice broadcast
Setup required None. Entirely web-based.

Top uses for automated calling

Automated calling is most effective when your audience includes landline users, older contacts who don't reliably check texts, or situations where urgency and tone matter. Organizations use Text-Em-All voice broadcasts for emergency alerts, appointment reminders, shift notifications, service outage updates, and payment reminders. The platform reaches mobile, landline, and VoIP phones simultaneously, with no special equipment required.

Appointment reminders

Automated reminders before medical visits, meetings, and payments reduce no-shows without adding staff.

34% reduction in no-shows

Learn more about reminders

Customer surveys

Collect feedback directly by phone. Contacts respond using their keypad, and results compile automatically.

Up to 70% response rates

Learn how to improve survey response rates

Schedule changes

Notify contacts of shift changes or last-minute updates the moment they happen. No manual calling, no missed contacts.

20-34% faster response to schedule changes

See how calling improves time to fill

Event notifications

Send reminders, coordinate staff schedules, and manage registrations from a single broadcast. Reaches every contact on your list.

30-60% attendance improvement

Learn how to improve event attendance

Education announcements

Reach students, parents, alumni, and faculty at scale, including landline-only households that text alerts would miss.

18% increase in student attendance

See how to use Text-Em-All for schools

Health and safety updates

Send vaccination reminders, clinic alerts, and outbreak notifications to the contacts who need them, on any phone type.

30% increase in appointment attendance

Learn how to improve health communication

Emergency notifications

Reach everyone on your list in minutes when severe weather, safety threats, or urgent changes require immediate action.

Reach thousands instantly

Learn best practices for emergency alerts

Service updates and outages

Notify customers before they call you. Voice broadcasts reach entire service areas simultaneously when services are affected.

30-40% reduction in inbound calls

Discover how texting reduces service calls

Payment reminders

Remind contacts of outstanding balances and reduce late payments. Voice reminders prompt action without the tone of a collections call.

Reduce late payments by 30–50%

See how automated calling reduces late payments

When should you call instead of text?

Text-Em-All supports both from a single account, so the decision comes down to your audience and your message.
Scenario Best channel Why?
Contacts who don't use smartphones or text Call Voice reaches people texts don't
The message is urgent Call A ringing phone cuts through where a text notification won't
The message needs a personal tone Call Hearing a voice builds trust in ways text can't replace
Recipient needs to reference it later Text Texts are persistent. Calls aren't.
The message contains a link or address Text Clickable links and addresses are only accessible from text

Why we don't allow promotional voice broadcasts

Because Text-Em-All is employee-owned, the people building this platform have a direct stake in how it's used. Unsolicited promotional calls are exactly the kind of messaging we built this company to be different from.

Voice is the most personal communication channel. A phone ringing in someone's home demands attention in a way no other message does. We reserve that channel for messages people need:

  • Emergency alerts
  • Shift changes
  • Appointment reminders
  • Time-sensitive updates
  • Service outages

Read our full responsible use policy

Frequently asked questions

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