TEXT RECRUITING SOFTWARE

Text recruiting software that reaches thousands and manages every reply in one place

The bottleneck in high-volume hiring isn't finding candidates. It's reaching them all before they take another offer. Send your whole candidate list one message: a text to the numbers that can take one, a recorded call to the ones that can't. Every reply comes back as its own private thread, and there are no per-seat fees.

A mass texting platform two-way conversation showing a personalized hiring outreach message sent to a job applicant named Mary for a Warehouse Associate role, her reply of

What is text recruiting software?

Text recruiting software is texting software for recruiting: it lets staffing agencies and in-house recruiters send one message to a whole candidate list and read every reply in a shared inbox. Text recruiting platforms replace one-at-a-time outreach with broadcasts and templates, so one recruiter can reach the full list in one send. Candidates have to opt in first, which keeps you inside TCPA rules. On shift-fill and job-opening broadcasts sent with Text-Em-All, the median first "yes" arrives in 8 minutes.

Counted from text broadcasts to 10 or more people, August 2025 to July 2026. A reply counts when it contains the word "yes"; opt-outs are excluded.

Free unlimited users

Add your entire recruiting team without paying per seat or per number. Everyone works from the same account.

Every reply stays private

Candidates respond to your broadcast and land in their own private thread. No group chats, no crossed wires.

Text from your existing number

Keep your business number consistent. We text-enable it so candidates recognize who's reaching out.

Delivery you can actually see

Real-time results show exactly which messages were sent, delivered, and responded to. No guessing.

Who uses text recruiting software with Text-Em-All

Text recruiting software is used by any organization that hires at volume or needs to reach candidates quickly. Staffing agencies, HR teams, light industrial recruiters, and healthcare coordinators all rely on it to replace slow, low-response outreach with a channel candidates actually check.

Staffing and temp agencies

Staffing agencies use Text-Em-All to blast job alerts to large candidate pools, confirm placements by text, and keep workers informed between assignments.

Internal HR teams

HR teams managing ongoing hiring use Text-Em-All to schedule interviews, send reminders, and follow up with candidates without adding to anyone's email load.

Light industrial recruiters

Roles that need to be filled fast — warehouse, manufacturing, logistics — require communication that reaches workers where they are. Text gets there. Email often doesn't.

Healthcare staffing agencies

Per diem and travel staffing coordinators use Text-Em-All to confirm shifts, send last-minute openings, and reach clinical staff who are rarely at a desk.

Shift fill

Shift fill by text message, with a call where a text can't go

8 min median to a first "yes" on shift-fill broadcasts

97% of shift-fill broadcasts drew no opt-outs

1 in 4 organizations that text urgent shifts also send voice

Replies counted from text broadcasts to 10 or more people, August 2025 to July 2026; a reply counts when it contains "yes", opt-outs excluded. Opt-outs: broadcasts to 100 or more people. Voice: 380 of 1,514 organizations.

Send it once

Send the open shift to your whole list: site, start time, pay, and one word to text back. Replies come in as private threads, so one "yes" doesn't get buried. The median first "yes" takes 8 minutes, and 97% of shift-fill broadcasts to 100 or more people drew no opt-outs.

Text · shift opening

Forklift shift at our Dallas warehouse tomorrow, 6 AM to 2 PM, $19/hr. Reply YES to take it. Reply STOP to opt out.

Reach the ones a text can't

Send a combo broadcast and numbers that can't take a text get a recorded call instead. You choose combo when you send, and it won't text and call the same phone unless you ask it to. About 1 in 4 organizations that text urgent shifts also send voice.

“…complete hundreds of calls in a matter of minutes rather than having individual calls made by representatives.”

Amanda W., Vice President at a staffing company, G2 review, 2024

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Features built for high-volume hiring

Text-Em-All gives recruiting teams the tools to reach large candidate pools quickly, keep every conversation organized, and automate the follow-up work that slows hiring. Every feature is built on the reality that recruiters manage hundreds of candidates at once, not one at a time.

Mass broadcasts

Send one message to your entire candidate list in seconds. Job alerts, interview invites, shift openings — one send, everyone reached.

Private two-way replies

Every candidate who responds lands in their own private thread. Your team sees all replies in one shared inbox.

Scheduled messages

Queue up reminders, follow-ups, and confirmations in advance. They go out automatically so nothing falls through.

Keywords and auto-replies

Set keywords candidates can text to get an instant response. Useful for job applications, opt-ins, and availability checks.

Real-time delivery tracking

See exactly which messages were delivered and which weren't. No guessing about whether your outreach got through.

Text-enable your number

Send from your existing business number so candidates recognize who's reaching out from the first message.

Best practices for text recruiting

Effective text recruiting comes down to three things: sending to people who opted in, keeping messages short and specific, and following up fast when candidates reply. Teams that do all three consistently see higher response rates and shorter time-to-fill.

Learn how text recruiting works, start to finish.

01
Get consent first

Candidates should have opted in to receive texts from you before you send anything. This protects your organization under TCPA guidelines and keeps your sender reputation clean with carriers. Read more about text recruiting laws.

02
Identify yourself

Start every message with your company or agency name. Candidates receive texts from numbers they don't recognize — telling them who you are immediately increases the chance they engage. Setting up a text signature adds your company name to every message automatically.

03
Keep messages short

One message, one ask. Shorter messages are easier to read and act on, and they're less likely to get ignored. If you need more room, 320 characters is the practical ceiling for most recruiting use cases.

How to start texting candidates with Text-Em-All

Getting started takes minutes. Import your contact list, send your first broadcast, manage replies in your team inbox, and track results all from one platform. No training required and no dedicated specialist needed to run it.

01
Add contacts

Upload a spreadsheet or add contacts one by one. Whether it's a handful or hundreds, getting your list into the platform takes seconds.

02
Send your message

Craft your message and send it to your full list in one click. Job alerts, interview reminders, hiring event invitations — one send reaches everyone.

03
Manage replies

Every response lands in a shared team inbox as a private conversation. Candidates feel heard. Your team stays organized.

04
Track results

See delivery rates, response data, and campaign trends to understand what's working and where to improve.

Text-Em-All is a game changer for the staffing industry! Being able to send notifications to multiple people from within our ATS system has improved our efficiency. We're able to connect with candidates and clients faster, and all conversations are logged within our system.

- Jennifer H., Director of Recruiting

Text recruiting software that reaches thousands and manages every reply in one place

What is text recruiting software?