Communication with patients is vital in healthcare. Patients, providers, and staff all need to communicate with each other so that they receive the correct information at the right time. Technology makes it much easier to facilitate good communication during hospital patient care, and SMS messaging is a valuable and effective way to use technology to achieve communication goals. Any hospital that wishes to improve the hospital patient care experience should consider how a mass texting service can help them reach their patients when it's most important. Text-Em-All makes it possible to deliver text messages to your patients and staff, keeping everyone fully informed of all issues.

SMS messaging can be used in multiple ways to make positive changes to the patient experience. Text messages are a convenient way to inform patients about appointments, medication, and other important information, including COVID-19 notifications. It is also an ideal form of communication for staff, ensuring that you can quickly contact employees with shift alerts and other crucial information. Whenever you need to convey any time-sensitive information, a mass texting service is an effective way to do it.

How Can Mass Texting Be Used to Improve the Patient Care Experience?

The patient experience in healthcare is a key factor for success that all hospitals need to consider. Patient satisfaction is a crucial metric to measure for hospitals so that they can continually improve patient outcomes. Good communication is a necessary part of the patient experience in hospitals, and texting is a valuable form of communication in a world where most people own cell phones.

SMS messaging can be used in two main ways to improve the care experience for patients in hospitals. Firstly, it can be used to communicate with patients directly, providing them with essential information, reminders, and alerts. Secondly, it can be used to streamline staff communication, ensuring your hospital is well-staffed and that all staff members have vital information at all times.

Providing patients with important information is a necessary part of the patient experience. In an increasingly digital, tech-focused world, people expect to have many choices for how they are contacted. Some people may prefer a phone call, but many would like a less intrusive form of communication, such as an email or text message. A 2016 study revealed that 95% of respondents had daily access to text messaging and that text messaging was preferred over email, phone, or letters for communication concerning healthcare reminders. More than three-quarters of people wanted to receive appointment reminders, and over a third wanted reminders to take their medications.

A text messaging service like Text-Em-All also provides a convenient solution for quickly contacting staff. Letting staff know about shift availability is one of the most valuable ways to employ text messaging. Hospitals can promptly fill up schedules and give staff control over their shifts by sending text messages during time-sensitive situations. Text messaging is also helpful in emergencies, allowing hospitals to contact large numbers of staff simultaneously without having to make individual phone calls or rely on other, slower methods of communication.

Features of the Text-Em-All Texting Service

Mass text messaging offers numerous features that benefit any hospital's patient care experience. You can quickly reach large numbers of people, as well as individuals, making it possible to get in touch with just a handful of people or thousands of patients at the same time. There are no limits on group size, and messages can be delivered in just seconds or minutes, depending on how many you send.

Personalization helps to improve the patient experience, connecting to patients on an individual level and providing more accurate information. Even while sending text messages to large groups of people, each message can be personalized with custom fields such as names and appointment dates and times. Messages can be saved as templates so that they can be used later too. This personalization ensures patients feel that they are being spoken to directly instead of just receiving a message that hundreds or thousands of others received. According to one study, 70% of people who receive personalized messages are more likely to refer a company to a friend or family member.

A range of powerful features makes it easier to customize and schedule mass text messaging. Hospitals can make use of picture messaging, message scheduling, auto opt-outs, and more. A mobile app makes it easier to manage messages from anywhere too.

With detailed reporting, hospitals can continue to monitor and improve how they use text messaging to communicate with patients. Text-Em-All provides text delivery receipts and information about fails and opt-outs. Additionally, you can receive notifications of any replies to quickly respond to any messages that you receive from patients in return.

Text-Em-All can automatically detect mobile numbers. You can also text from your business number, including landlines, making it easy for you to identify yourself to patients and staff.

Use Cases for Mass Texting Services

Hospitals can employ a mass texting service in a number of ways to stay in touch with patients and improve patient experience in healthcare.


Text messaging can be used to ensure patients are aware of their appointment dates and times. Sending out appointment reminders is a smart way to ensure patients turn up on time, which helps to improve outcomes for everyone. It reduces delays and prevents the need for rescheduling. Text messaging is a quick and easy alternative rather than calling patients individually to remind them of their appointments. Text messages can be automated by scheduling them in advance to receive reminders when needed most.

Text messages can also confirm appointments after they have been booked, giving patients a sense of certainty and reassurance. If they need to reschedule an appointment, conducting a conversation via text message allows them to do this too. It's a convenient way for patients to handle their appointments without making phone calls or coming to the hospital. Missed appointments could be reduced by as much as 80% by using text messages.

Medication and Aftercare Reminders

Reminders to fill prescriptions or take medications can also be helpful for hospital patients after being discharged. Follow-up care is an integral part of any hospital's patient care experience, including helping patients manage their medications. Other follow-up advice might be necessary to convey, too, such as changing bandages or physical therapy exercises. Text messages could provide links to online material or simple reminders of aftercare information sent home with the patient. This may be particularly important for long-term patients who appreciate reminders to collect and take medications between appointments.

Emergency and Urgent Information

In emergencies or unexpected situations, text messaging can also be helpful to get in touch with patients. One excellent example of this is the way that text messaging has been used during the COVID-19 pandemic. The law allows for information relating to COVID-19 to be automatically sent in text messages. This makes text messaging a fast and effective way to deliver notifications and alerts pertaining to the virus. Letting people know when they might have been exposed to the virus is a crucial method of helping to stop the spread. When a patient or staff member tests positive, mass texting makes it possible to quickly contact anyone who may also have been exposed to the virus.

Text messaging can also be used to pre-screen patients before their appointments. Messages can let people know about the symptoms they should look out for and the steps they should take if they are experiencing any of them.

SMS messages are useful in other emergencies too. Suppose the hospital is experiencing any other type of urgent circumstances that requires the quick dissemination of information. In that case, texting is a fast way to get the message out to all patients.

Feedback from Patients

SMS messaging can be used to collect feedback from patients, which can then be used to improve patient hospital care. Patient satisfaction is vital in the hospital environment, making it essential to collect feedback from patients. However, patients may be reluctant to provide feedback if it takes too long to do so. Text messages help make the process shorter, giving patients the option to answer a quick question via text and provide immediate feedback to hospitals.

Bill Reminders and Payment

Text messages help remind patients about their bills and help to make it convenient for them to pay. While patients might not be thrilled about having to pay a bill, they may appreciate a reminder when a payment is due. Text messages can be used to send them a link to online payment or simply to remind them that they need to pay, along with information about the available payment methods.

Answer Questions and Engage Patients in Conversation

When patients have questions and concerns, getting answers quickly can help to put their minds at ease. They might be unsure about calling to ask questions or might have forgotten to ask something before leaving the hospital. Text messaging is quick and convenient, helping patients to get in touch with ease. When hospitals send out text messages to their patients, patients can reply, and staff can engage them in conversation. This could mean that after receiving an appointment reminder, a patient can then reach out and ask a question they have about their appointment.

Combine Mass Texting with Other Services

Mass text messaging is ideal for integrating with other services that help to improve the patient experience in hospitals. For example, they can be combined with online scheduling and payments by texting patients links to the relevant customer portal or page. A strong online presence can be coupled with the convenience of text messaging, which are both excellent ways to provide patients with the information they need. You can use text messaging to link people to your website or encourage them to download your app so that they have easy access to your other patient services.

Best Practices for Mass Text Messaging

Hospital patients want to receive important information from their hospitals so that they remain informed. However, it's also necessary to keep some best practices in mind when using text messaging to contact patients.

It's important not to send too many messages to patients. Frequent messages can be annoying and intrusive. A couple of messages in the days before an appointment can be helpful, but too many appointments can cause people to get stressed and frustrated. You could end up with increased no-shows or cancellations if you don't get the balance right.

When you write your text messages, keep them clear and concise. The patient must understand the message and what it's about in just a few seconds. For an appointment reminder, you should include who is sending the message, appointment information, and how to cancel or reschedule if necessary. Make sure automated messages don't have any private patient information.

You could ask your patients to respond to a message if you want them to confirm appointments or other information. For example, ask them to respond with 'yes' or 'no' to let you know if they are available for their appointment. Rather than make this obligatory, offer it as an option to allow your patients to respond if they want to.

Personalize your text messages if you want to engage with your patients. It presents a more human approach to communication, treating patients as individuals rather than just numbers. Including the patient's name is a good idea, and you can also include the doctor or other staff member they will see at their appointment.

Text-Em-All can help to improve the patient experience and patient satisfaction in hospitals. Using mass text messaging, hospitals can improve communication with patients, as well as staff communication.