How effective are text messages for event communication?

Text messaging is extremely effective for event communication, with research reporting SMS open and response rates as high as 98% and 45%, respectively, compared to email's much lower 20% and 6%. This makes text messages far more likely to be seen than emails or social media posts, making them ideal for time-sensitive information like event updates, schedule changes, and important announcements that attendees need to know immediately.

What types of events can benefit from text messaging?

Text-Em-All's event text messaging works for all event types and sizes including conferences, workshops, fundraisers, concerts, sporting events, corporate gatherings, trade shows, webinars, training sessions, and community events. Any event that requires clear communication with attendees, speakers, staff, or volunteers can benefit from mass text messaging to coordinate logistics, provide updates, and boost attendance through timely reminders.

How can text messaging help reduce event no-shows?

Text messaging significantly reduces no-shows by sending timely reminders that reach attendees when they're most likely to act. Sending save-the-dates early and then reminders closer to the event keeps your event top-of-mind for invitees, ensuring they remember to attend and arrive on time. The immediate nature of text messaging means your reminders won't get buried in an inbox or social media feed, resulting in higher attendance rates.

Can I customize messages for different event audiences?

Yes, Text-Em-All allows you to segment your contact list and send tailored messages to different groups. You can create custom groups based on factors like location or role, ensuring the right people get the right information. For example, you can send VIP attendees exclusive information, provide volunteers with specific instructions, or update speakers with schedule changes that only affect them, all while maintaining efficient communication.

What kind of event-related information can I send via text?

You can send a wide variety of event information via text including: * Event registration confirmations * Event reminders and save-the-dates * Venue details and directions * Schedule updates and changes * Speaker information and bios * Emergency notifications * Weather advisories * Parking instructions * Session changes or room modifications * Networking opportunities * Post-event surveys * Thank you messages Text-Em-All supports both text and image messages, allowing you to include maps, QR codes, or visual information when needed.

How can I measure the effectiveness of my event text messages?

Text-Em-All provides comprehensive analytics and reporting tools to track the effectiveness of your event text messages. You can see detailed delivery information, ensuring you know exactly who received your messages. Our platform tracks delivery rates, engagement metrics, survey responses, and two-way conversation data, giving you valuable insights that can help improve communication for future events and make data-driven decisions about your messaging strategy.

EVENT PLANNING

Simplify event communication with event text messaging

Whether you're planning a small gathering or a large conference, use our mass messaging service to streamline your communication and improve attendee engagement.

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Get started for free. No credit card required.

The easiest way to connect with your event attendees, staff, and team

Send event reminders, coordinate event staff schedules and updates, and manage event registrations efficiently with our easy-to-use mass messaging platform.

Mass messaging is one of the best ways to ensure your entire team and event attendees are all on the same page about all event information, and this type of event communication has been proven to reduce no-shows and increase timeliness.

Here are some good use cases:

Send event reminders

Provide event updates

Coordinate event staff schedules and updates

Manage event registrations

Gather feedback through event surveys

Add your contacts, and let us do the rest

Manually add contacts to a broadcast or upload a list. We’ll automatically identify non-textable numbers.

Create your message and instantly send it to your entire list

Choose a voice/text/combo message, schedule for now or later, add your contacts, create your message, and send.

Engage contacts with 2-way text conversations

Answer questions, provide more details, and improve customer satisfaction by responding to contacts who reply to your broadcast.

Understand results with detailed analytics & reporting

See robust delivery details, easy-to-read survey graphs, and detailed reports on account and broadcast activity.

Improved communication

Text-Em-All provides event planners with an easy and effective way to communicate with attendees before, during, and after the event. With a 98% open rate, sending a mass text message is one of the best ways to get in front of your audience on a platform they check multiple times a day. This helps reduce misunderstandings, ensures attendees are informed about changes, and increases engagement.

Time-saving

Using a mass messaging platform allows event planners to reach their entire audience in just a few clicks. With the ability to schedule messages in advance and use automation tools, Text-Em-All offers event planners the freedom to set up communication when they have time rather than worrying about timely communication close to the event in addition to all their other responsibilities.

Increased attendance

Sending save-the-dates early on and then reminders closer to the date of your event can increase attendance significantly by keeping your event at the forefront of your invitees' minds. This also will ensure your guests arrive on time, and having the information at their fingertips can reduce day-of questions they might have.

Analytics and insights

Our analytics and custom reporting can help event planners understand attendee behavior and preferences better. We also provide completely transparent deliverability information, so you'll never wonder if your contacts received your message. These insights can be used to improve future events and make data-driven decisions.

Questions about event planning communication

How effective are text messages for event communication?

Text messaging is extremely effective for event communication, with research reporting SMS open and response rates as high as 98% and 45%, respectively, compared to email's much lower 20% and 6%. This makes text messages far more likely to be seen than emails or social media posts, making them ideal for time-sensitive information like event updates, schedule changes, and important announcements that attendees need to know immediately.
What types of events can benefit from text messaging?

Text-Em-All's event text messaging works for all event types and sizes including conferences, workshops, fundraisers, concerts, sporting events, corporate gatherings, trade shows, webinars, training sessions, and community events. Any event that requires clear communication with attendees, speakers, staff, or volunteers can benefit from mass text messaging to coordinate logistics, provide updates, and boost attendance through timely reminders.
How can text messaging help reduce event no-shows?

Text messaging significantly reduces no-shows by sending timely reminders that reach attendees when they're most likely to act. Sending save-the-dates early and then reminders closer to the event keeps your event top-of-mind for invitees, ensuring they remember to attend and arrive on time. The immediate nature of text messaging means your reminders won't get buried in an inbox or social media feed, resulting in higher attendance rates.
Can I customize messages for different event audiences?

Yes, Text-Em-All allows you to segment your contact list and send tailored messages to different groups. You can create custom groups based on factors like location or role, ensuring the right people get the right information. For example, you can send VIP attendees exclusive information, provide volunteers with specific instructions, or update speakers with schedule changes that only affect them, all while maintaining efficient communication.
What kind of event-related information can I send via text?
You can send a wide variety of event information via text including:
- Event registration confirmations
- Event reminders and save-the-dates
- Venue details and directions
- Schedule updates and changes
- Speaker information and bios
- Emergency notifications
- Weather advisories
- Parking instructions
- Session changes or room modifications
- Networking opportunities
- Post-event surveys
- Thank you messages
Text-Em-All supports both text and image messages, allowing you to include maps, QR codes, or visual information when needed.
How can I measure the effectiveness of my event text messages?

Text-Em-All provides comprehensive analytics and reporting tools to track the effectiveness of your event text messages. You can see detailed delivery information, ensuring you know exactly who received your messages. Our platform tracks delivery rates, engagement metrics, survey responses, and two-way conversation data, giving you valuable insights that can help improve communication for future events and make data-driven decisions about your messaging strategy.

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